Contracts Coordinator (Koordynator ds. kontraktów)
Miejsce pracy: Szczecin

Coloplast develops products and services that make life easier for people with very personal and private medical conditions. In Coloplast Business Centre we are responsible for global financial operations, orders administration, HR, IT, Legal support, marketing & data analysis activities, and many others. If you have the right profile and the right amount of curiosity and ambition you can be a part of this exciting challenge. Curiosity works here!
About the department

Contracts Coordinator is a part of our B2B Sales Support department in CPBC, Szczecin, but also is a part of Contracts team located in USA, Florida. Our B2B Sales Support teams are responsible for close contact with significant B2B Healthcare Customers such as hospitals, private clinics, medical institutions, pharmacies, distributors, and sales representatives. We stay close to the Customers because as the department we are mainly responsible for processing their orders, requests and other data and entering them into our systems. 


About the job
The Contracts Coordinator is responsible for handling requests for new customer contracts and making changes to existing contracts within Coloplast and external customer’s systems. This position will develop and maintain standardized reports and customer templates. But also can make an impact by establishing best practices and processes within the Contracts team.


Your responsibilities

  • Receiving and processing Customers’ requests regarding their sales contracts (new contracts creation or changes to existing contracts)
  • Verifying upcoming requests according to procedures, checking if requests meet our procedures
  • Communicating the status of requests to Sales Representatives and distribution partners
  • Uploading data into our database system, quality check, tracking the contracts reporting 
  • Developing and managing customer relationships by demonstrating strong customer service and communication skills via phone and email throughout the Coloplast Contract process
  • Responsible for a high level of data administration into the Contracts Access Database
  • Daily communication to external business partners, incl. distributors and Group Purchasing Organizations (GPO)
  • Approving access to GPO pricing based on analysis of sales potential, past purchase history etc.
  • Ensuring appropriate approval documentation and system implementation of contract extensions
  • Completing standardized reporting requests of active and expiring contracts and sharing it with internal partners
  • Collaborating with the Contracts Analysts (US Team) on the development, implementation, and maintenance of new and existing customer contracts


  • English skills – very good level (min. B2) is a must-have
  • Basic knowledge of Excel and Word as some reporting is involved
  • Proficient in data administration, documentation, and record retention
  • Experience in customer service and/or in business environment will be an advantage
  • Experience in working with any software/data system like ERP or CRM – will be an asset
  • High energy level, ability to work independently and ability to multi-task 
  • High attention to details
  • Able to work with digital documentation, different systems, data, internal and external customers and stakeholders

We Offer

  • No probation period – long-term contract from the start•    Hybrid work possibilities (some office and home work is possible)
  • Gaining experience in an international organization
  • Opportunity to use and develop foreign languages in daily work
  • Fantastic work atmosphere full of respect and partnership
  • Internal trainings

Thats not all! We have even more for you!

  • Modern workplace
  • No dress code zone
  • Great company events
  • Delicious coffee and fresh fruits
  • Private medical care
  • Sports card
  • Transportation co-funding
  • Restaurant card
  • Holiday bonus and occasional cards
Please apply by sending your application in English.
If you are curious like we are, and want to know more about our company go to

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 12.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

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By clicking the "Apply" or "Apply Now" button or by sending a recruitment application otherwise to Coloplast Business Centre Sp. z o.o., you agree for processing of your personal data for recruitment purposes in accordance with art. 6 par. 1 point b and f of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and of the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). You also agree to the processing of personal data included in the application form for future recruitments by Coloplast Business Center Sp. z o.o.
The administrator of personal data is Coloplast Business Center Sp. z o.o . with registered office in Szczecin, ul. Piastów 30, 70-064 Szczecin; contact to the Data Protection Officer:
In addition, we would like to inform that:
  • Your personal data will be processed up to six months from the completion of the recruitment process.
  • You have the right to request access to your personal data, its rectification, erasure or limitation of processing and the right to object to processing, as well as the right to data portability.
  • You have the right to withdraw your consent at any time. The above does not affect the lawfulness of processing which was carried out on the basis of your consent before it was withdrawn.
  • You have the right to lodge a complaint with a supervisory authority - the President of the Office for Personal Data Protection.
  • Providing your personal data by yourself is voluntary, but necessary to participate in the recruitment process.
  • Decisions regarding the recruitment and selection process will not be taken in an automated manner.